======================================================================== [ASSOCIATION NAME] — FINE SCHEDULE Violation Categories, Fine Amounts, and Enforcement Procedures Free template from The HOA Guide — thehoaguide.com ======================================================================== Effective date: __________ Adopted by board vote on: __________ ------------------------------------------------------------------------ SECTION 1 — VIOLATION CATEGORIES AND FINE AMOUNTS ------------------------------------------------------------------------ Instructions: Fill in dollar amounts for each category. Check your state statute and CC&Rs for any caps on fine amounts before setting these figures. CATEGORY 1 — PARKING VIOLATIONS Examples: unauthorized vehicles, blocking fire lanes, parking on grass, expired registration, commercial vehicles in restricted areas Governing document reference: __________ First offense: $__________ Second offense (within 12 months): $__________ Continuing violation: $__________ per day after cure deadline CATEGORY 2 — NOISE VIOLATIONS Examples: excessive noise during quiet hours, construction outside approved hours, repeated disturbances Governing document reference: __________ First offense: $__________ Second offense (within 12 months): $__________ Continuing violation: $__________ per day after cure deadline CATEGORY 3 — ARCHITECTURAL VIOLATIONS Examples: unapproved modifications, paint color changes without approval, unauthorized structures, unapproved signage Governing document reference: __________ First offense: $__________ Second offense (within 12 months): $__________ Continuing violation: $__________ per day after cure deadline CATEGORY 4 — PET VIOLATIONS Examples: unleashed pets in common areas, failure to clean up waste, prohibited breeds, exceeding pet limits Governing document reference: __________ First offense: $__________ Second offense (within 12 months): $__________ Continuing violation: $__________ per day after cure deadline CATEGORY 5 — LANDSCAPING VIOLATIONS Examples: overgrown yards, dead plants, unauthorized tree removal, failure to maintain required appearance Governing document reference: __________ First offense: $__________ Second offense (within 12 months): $__________ Continuing violation: $__________ per day after cure deadline CATEGORY 6 — COMMON AREA MISUSE Examples: unauthorized use of facilities, damage to common property, leaving personal items in shared spaces, pool rule violations Governing document reference: __________ First offense: $__________ Second offense (within 12 months): $__________ Continuing violation: $__________ per day after cure deadline ADDITIONAL CATEGORY — __________ Examples: __________ Governing document reference: __________ First offense: $__________ Second offense (within 12 months): $__________ Continuing violation: $__________ per day after cure deadline ------------------------------------------------------------------------ SECTION 2 — CURE PERIOD ------------------------------------------------------------------------ Before any fine is imposed, the owner will receive written notice and a cure period of ______ days to correct the violation. If the violation is corrected within the cure period, no fine will be assessed for that occurrence. ------------------------------------------------------------------------ SECTION 3 — NOTICE AND HEARING RIGHTS ------------------------------------------------------------------------ Step 1: Written notice of the alleged violation will be sent to the owner by [ ] first-class mail [ ] certified mail [ ] email (if permitted by CC&Rs). Step 2: The notice will include: - A description of the violation - The governing document section violated - The proposed fine amount - The cure deadline - The owner's right to request a hearing Step 3: The owner may request a hearing by submitting a written request within ______ days of receiving the notice. Step 4: If a hearing is requested, it will be scheduled within ______ days of the request. The owner will receive at least ______ days' advance notice of the hearing date and time. Step 5: At the hearing, the owner may: [ ] Present evidence [ ] Bring witnesses [ ] Be represented by an attorney (if desired) [ ] Submit a written statement in lieu of appearing Step 6: The board will vote on the fine within ______ days after the hearing. The owner will be notified of the decision in writing within ______ days of the vote. ------------------------------------------------------------------------ SECTION 4 — APPEAL PROCESS ------------------------------------------------------------------------ If the owner disagrees with the board's decision after the hearing: Step 1: The owner may submit a written appeal within ______ days of receiving the fine decision. Step 2: The appeal must include: - The owner's name and property address - The violation notice date - The specific grounds for the appeal - Any new evidence not presented at the hearing Step 3: The board will review the appeal at its next regular meeting (or within ______ days, whichever is sooner). Step 4: The board will notify the owner of the appeal decision in writing within ______ days. Step 5: The board's decision on appeal is final. ------------------------------------------------------------------------ SECTION 5 — COLLECTION PROCEDURES ------------------------------------------------------------------------ If a fine remains unpaid after all notice and hearing steps: Step 1: Reminder letter sent ______ days after the fine is due. Step 2: Demand letter sent ______ days after the reminder letter. Step 3: Suspension of common-area privileges (pool, clubhouse, gym, etc.) after ______ days of nonpayment. Privileges suspended: __________ Step 4: Account referred to the association's attorney after ______ days of nonpayment. Step 5: [ ] Lien recorded against the property (if permitted by state law and CC&Rs) [ ] Small-claims court filing [ ] Other: __________ Note: All attorney fees and collection costs incurred by the association may be charged to the owner's account if permitted by the CC&Rs and state law. ------------------------------------------------------------------------ SECTION 6 — BOARD ADOPTION RECORD ------------------------------------------------------------------------ This fine schedule was adopted by a vote of the Board of Directors. Date of adoption: __________ Motion made by: __________ Motion seconded by: __________ Vote: ______ in favor / ______ opposed / ______ abstaining Board members present: __________ __________ __________ __________ __________ ======================================================================== Free template from The HOA Guide — thehoaguide.com ========================================================================